You know that you have some problem areas within your business, but you’re not sure where and how to even start dissecting each sector of processes… So we are going to show you 8 tough, but actionable wastes in your business:
What ARE the 8 WASTES and why are they important to know about?
Sometimes you see technical jargon of an area that you don’t specialise in and it just doesn’t interest you. Your area is admin, why do you need to know about anything else? Or your area is in manufacturing, why do you need to know about all the wordy stuff?
There are good reasons to know about the 8 wastes in your business..
WHAT DO WE MEAN when we talk about 8 wastes?
These are the areas of your business that all fit together for it to work; we focus on the Manufacturing Industry but this can be applied to many other businesses with some tweaking. These 8 areas are where you will find unnecessary processes that could either be dumped, tweaked or digitally improved to save TIME, MONEY, EFFORTS, and improve efficiency. The 8 wastes very much fits with Time Management as we mentioned in our previous blog post – the more processes you transform and improve, the more time you will gain back and so on so forth.
Each part of a digital process improvement plan works with the other; by identifying if anything fits into the 8 wastes in your business. This then gives you problems to solve, to call in an expert, and then time manage until your business is on top of the competitive world.
TRANSPORTATION – Are there unnecessary movements happening? Are there more efficient ways to complete this? Can you give more transparency to your customer waiting on your transportation? Could you bulk deliveries together through a digital system which updates and knows when deliveries are leaving/arriving at your warehouse? The possibilities are endless…
INVENTORY – Are you over/under ordering stock and not using it? If that is the case, could you move your inventory online to gain a much better overall view of what is happening within your inventory and store all your data digitally? Inventories are a HUGELY important part of a business, your stock checks are something you need to keep records of and access information at ease.
MOTION – Are there unnecessary movements within your business? Could time, and physical power be saved?
WAITING – This falls into time management; are there processes within ANY sector of your business, the offices, the shop floor, the factory where TIME is wasted by waiting for something? Could time be managed better and processed organised to be automated, to have multiple things running so you aren’t waiting around for one thing to finish before you start another?
OVER PROCESSING – Again, this will work for different kinds of businesses, but are you over processing a job that actually doesn’t need that level of quality? For example in the office, are you hand writing invoices when you could have them automatically produced and sent out with the touch of a button? This doesn’t mean that you are selling ‘under quality’ products, this just means that not every job will necessarily need a rolls royce to transport when a ford fiesta will work just fine.. Over processing also causes loss of money, time and falls into other wastes.
OVER PRODUCTION – Are you aware of each step in the process of your business and what goes after the other? Are some things happening too early? Is production happening more than it needs to be?
DEFECTS – Are mistakes being made because of processes not working together efficiently? We all know what defects mean.. Customer complaints, loss of trade and money, loss of time having to rework… Loss of inventory Defects are the BANE of a business’s life… We ALL want to avoid this!
SKILLS – Are there some processes which are manual based that could be transformed to digital/automated to then save TIME to utilise an employee’s hard earned knowledge and skills elsewhere? We all have had a moment in time where we feel our talents and skills are being underutilised.. And what a shame that is! Utilising skills could mean new intelligent ideas, new ways of working. People’s voices should be heard!
NOW I KNOW the 8 wastes… WHAT DO I DO NOW?
You go through your workplace.. Analyse what processes could be changed and transformed…
A digital process improvement plan! But remember, you don’t have to do this all alone – ask an expert to help you! Business consultants, project/ operations managements, and process solutions are all the key factors to making an improvement plan. These things take time, it’s best to work in small chunks and go one solution at a time. Although it may seem a long, mundane thing to do.. You learn a lot about your business that you may not have known.. And who doesn’t want to better their selves? There is always something to gain out of an improvement plan… TIME. MONEY. A better running business giving customer more transparency means better connections, testimonials and feedback.
Remember the whole ‘NEW YEAR NEW ME’? Maybe 2021 could be that year..
To put words into action. Many businesses have suffered during the 2020 pandemic and need to rethink their strategies, to adapt to the ever changing digital world. The public expect more from businesses because of the incline in technology and how quick it is to access information – people want that in their work lives too.